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Administrative Assistant- Purchasing

Location:Fairfax, VA
Salary Range:DOE
Benefits:For full time employees: a choice of medical benefits, dental and vision, 401k savings plan, and much more
Employment Type:Full Time

Guest Services, Inc. is hiring for an entry level Administrative Assistant to help assist our purchasing department. 


  • Have excellent Microsoft skills, including, but not limited to Excel, Word, PowerPoint, Office, etc.
  • Have an eye for detail
  • Have a positive phone presence
  • Have an enthusiastic willingness to learn


The Admin Assistant - Purchasing is responsible for analytical reporting, volume allowance tracking, collections, and contract upkeep for the Purchasing department. This person will also be responsible for coordinating day-to-day operations within the Purchasing department.


  • Answers phones, takes messages and fields/answers all routine and non-routine questions.
  • Processes and enters information for daily sales and unit reporting
  • Processes accounting documents and communicates with vendors to ensure accuracy
  • Establishes, develops, maintains and updates filing system for the unit
  • Schedules and organizes requests, under the direction of the General Manager.
  • Maintains cleanliness of designated office areas and equipment. Organizes and replenishes supplies as needed.


  • High School Diploma or GED
  • Strong knowledge of Quickboos, Excel, Word, and Outlook.
  • Knowledge of accounting, payroll, and some human resources tasks
  • Clerical skills including filing and maintenance of records.
  • Computer proficiency with the ability to utilize MS Word, Outlook, and Excel.
  • Demonstrated talent for interacting with a wide variety of people; ability to effectively organize and coordinate multiple priorities; ability to learn and develop new skills; ability to problem solve.
  • Excellent interpersonal, administrative, telephone and other communications skills.
  • Experience in foodservice a plus.

Physical and Mental Requirements

  • Reading and writing work-related documents in English.
  • Speech recognition and clarity, including the ability to understand the speech of customers and co-workers and the ability to speak clearly so that you can be understood by customers and co-workers in English.
  • Continually interacts with and receives verbal communication with other employees.
  • Lifting, carrying, and pushing up to 15 lbs. occasionally, up to 30 lbs. seldom.

Equipment Used

  • Standard office equipment (computers, phone system, fax, copiers, scanners, among others).

Guest Services offers competitive pay and excellent benefits, including Paid Time Off and a generous 401(k) Match.

Veterans, Minorities, People with Disabilities and Women especially encouraged to apply.

Guest Services, Inc. is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected Veteran status.


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